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Conference and
Event Planning Services
GA
WORKS provides national and international
event and conference planning and management services. With more than 40 years
combined experience, GA
WORKS principals have helped clients measure success with the only event
management benchmarks that count: increased attendance and revenues,
controlled costs,
and a highly professional image.
GA
WORKS not only delivers these quantitative benchmarks,
but we are also highly skilled in making your event a unique experience that
allows participants to learn more effectively, dialogue more deeply, and
develop a more profound appreciation of your work and your organization.
Our services include:
Event Planning and Management
Event Marketing and Promotion
Site Selection
Project Management
Event Registration
Speaker Management
Vendor Management
On-site Management
Continuing Education Credit
Event Planning and Management
Our senior project managers work with
you to:
Determine the purpose, scope, and timing
of the event
Target the right audience
Decide on the best format, venue, and
time of year for the event
Develop an event management budget
Establish a timeline and controls to keep
projects on track (top)
Event Marketing and Promotion
The ultimate measures of success for meetings and events are high
attendance, high satisfaction, and where relevant, high revenues, all of
which require marketing. The GA
WORKS team will work
with you to develop the most effective marketing strategy, which might include:
Identification of target audience
Development of creative event marketing
ideas
Creation of web and print ads
Leverage of an existing website to market
the event
Public relations campaign
(top)
Site Selection
GA
WORKS specialists have more than 40 years combined experience in matching
events with the right site. Our services include site research, site RFP
(request for proposal) processing, and negotiation of the final contract.
(top)
Project Management
The success of your event is dependent on how well the entire project is
managed. Our experienced, highly skilled project managers will put in place
a project management plan and then act to ensure that the plan is carried
out in a timely manner. Our project managers will:
Confirm all arrangements
Anticipate potential problems and
implement solutions
Communicate with facility and service
staff and vendors
Manage costs
Ensure deadlines are met
(top)
Event Registration
Planning is easy with our full service registration management services
including,
Online registration that captures event
registration and housing details
Call centers to handle all enquiries
Secured online customer transactions
Automated funds transfer
Real time reporting
(top)
Speaker Management
Coordination between the conference program committee and the invited
speakers is crucial to creating outstanding conference content. One of the
most time-consuming areas of speaker support is ensuring that speakers have
the information they need to make effective presentations. It is also
important to coordinate the efforts of the content body, program committee,
and the community of invited speakers. Our program managers will help you:
Develop speaker support kits which will
include required forms and conference information
Coordinate with your program committee to
monitor key decisions
Liaise with all speakers to make sure
they fulfill all requirements and meet deadlines
Onsite management and coordination of all
speakers and their presentation equipment
(top)
Vendor Management
Most events require multiple services such as audio-visual equipment, food
and beverage service, signage, decorations, and security. Vendor management
services include:
Locate the best suppliers
Bid out the services and negotiate the
best prices
Manage the suppliers pre-conference and
on site
Track expenses to meet budget
(top)
On-site Management
Well-orchestrated on-site management ensures that your event runs smoothly.
Our project management professionals will:
Reconfirm and supervise all arrangements
with the facility and vendors
Conduct personnel briefings with
suppliers
Monitor staffing levels for maximum
service
Supervise room set ups for both
conference sessions and food service for smooth traffic flow
Review supplier invoices for accuracy
(top)
Continuing Education Credit
GA
WORKS can arrange all the necessary continuing education credits for your
conference in the medical and other fields.
(top) Call
GA WORKS at
941-329-6465 to discuss your event or
email us for more
information.
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